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Journal articles on the topic 'Document management system'

Author: Grafiati

Published: 4 June 2021

Last updated: 29 May 2022

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1

Chawan, Pawan, Adarsh Jadhav, and Ketan More Prof Anuja Gote. "Document Management System." International Journal of Trend in Scientific Research and Development Volume-2, Issue-3 (April 30, 2018): 2026–28. http://dx.doi.org/10.31142/ijtsrd11592.

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2

Jain, Deepak. "Document Management System." Indian Journal of Computer Science 6, no. 2 (April 30, 2021): 23. http://dx.doi.org/10.17010/ijcs/2021/v6/i2/160696.

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3

Astanaliev, Elmurod Tursunali Ogli. "The Process Of Electronic Document Management In The System Of Railway Automation And Telemechanics." American Journal of Interdisciplinary Innovations and Research 03, no. 05 (May 7, 2021): 76–80. http://dx.doi.org/10.37547/tajiir/volume03issue05-13.

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The article describes the processes of electronic document management of technical documentation in the system of railway automation and telemechanics. Electronic document management is important in enterprises, and this process increases efficiency, saves time, and ensures the security of documents. The electronic document management system includes several criteria in terms of storage capacity. Local and international quality regulatory models the level of construction of information storage is in accordance with certain standards. Types of electronic document management are considered, taking into account several features. Allows employees to receive new documents and automatically track deadlines by directing and monitoring document execution.

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Sambetbayeva, Madina, Inkarzhan Kuspanova, Aigerim Yerimbetova, Sandugash Serikbayeva, and Shynar Bauyrzhanova. "Development of intelligent electronic document management system model based on machine learning methods." Eastern-European Journal of Enterprise Technologies 1, no. 2(115) (February 25, 2022): 68–76. http://dx.doi.org/10.15587/1729-4061.2022.251689.

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With the daily increase in document flow, as well as the transition to paperless document management around the world, the demand for electronic document management systems is increasing. This significantly requires optimization of these systems in terms of quality document information retrieval and document management. However, research based on statistical methods cannot effectively handle large amounts of data extracted from electronic documents. In this regard, machine learning methods can effectively solve this problem. This paper presents an approach to building a model of an intelligent document management system using machine learning techniques to ensure efficient employee performance in organizations. The authors have solved a number of problems to optimize each of the document management subsystems, resulting in the development of an intelligent document management system model, which can be effectively applied to enterprises, government and corporate institutions. The feasibility and effectiveness of the proposed model of intelligent document management system based on machine learning and multi-agent modeling of information retrieval processes provides maximum reliability and reduced time of work on documents. The obtained results show that with the help of the presented model it is possible to further develop an intelligent document management system that will allow an electronic document to qualitatively go through the whole life cycle of a document, starting from the moment of document registration and finishing with its closing, i.e. execution, which will greatly facilitate the daily work of users with large volumes of documents. At the same time, the paper considers the application of topic modeling methods and algorithms of text analysis based on a multi-agent approach, which can be used to build an intelligent document management system.

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Haitof, Houssam, Alexander Krivutsenko, and Michael Gerndt. "Semantic-based document management system." International Journal of Reasoning-based Intelligent Systems 3, no. 3/4 (2011): 140. http://dx.doi.org/10.1504/ijris.2011.043538.

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Tarng, Ming‐Yueh, and Han‐Yuh Liu. "Creating a Document Management System." Industrial Management & Data Systems 94, no. 9 (November 1994): 9–15. http://dx.doi.org/10.1108/02635579510101465.

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Homer, G. R., M. Deacon, and D. M. Thompson. "A distributed document management system." Computing & Control Engineering Journal 13, no. 6 (December 1, 2002): 315–18. http://dx.doi.org/10.1049/cce:20020610.

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8

PODDUBNA, L. P. "THE USE OF DOCUMENT AND INFORMATION TOOLS IN THE FORMATION OF A MODERN MANAGEMENT SYSTEM OF THE ORGANIZATION." Herald of Kiev Institute of Business and Technology 42, no. 4 (December 23, 2019): 69–75. http://dx.doi.org/10.37203/kibit.2019.42.11.

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The article is devoted to research basic aspects of formation, development and implementation of the management Organization of documents and information facilities, forming with their help a comprehensive system of documentary support of Enterprises and Organizations. Implementation of management functions is directly related to information processes. The document is one of the forms of information participation in the communicative process. Information is acquires the necessary qualities and properties: authenticity, evidence, effectiveness and can be stored and resubmitted in space and time in a documented form. Research in the field of records keeping allows to consider the document as a complex information system, which is characterized by many parameters and is in constant development. The method of typing (or stencil) texts is one of the most studied methods unification the content of documents. It received the largest distribution in the unification of organizational and administrative documentation, where the informative part of documents is laid out in the text form. The historical development of the existing system of documentation of management information and documenting the activities of organizations, institutions and enterprises has resulted in creating the whole system of documentation and management of documents, which was formed in Separate activity. Building an effective management system for enterprises, organizations, processes and types of activity is most the value of compliance with certain rules in documenting the activities of enterprises and organizations is enhanced in the modern world and is caused by an increase in attention on it. "The document management" have includes the following functions and tasks: adoption of policies and standards in the field of document management; Allocation of responsibilities and powers to manage documents; Establishing and distributing procedures and guidelines for managing documents in the organization; Providing a range of services that relate to the management of documents and the use of documents; Design, implementation and administration of specialized document management systems; Integration management of documents in the system and processes of business activity.

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Fahrner, Harald, Stefan Kirrmann, Mark Gainey, Marianne Schmucker, Martin Vogel, and Felix Ernst Heinemann. "Multimodal Document Management in Radiotherapy, an Update." Journal of Radiation Oncology Informatics 10, no. 1 (February 11, 2019): 9. http://dx.doi.org/10.5166/jroi-10-1-1.

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Background: In 2013, we presented a study entitled “Multimodal document management in radiotherapy”, demonstrating the excellent routine performance of the system about four years after its initiation by evaluating a sample of n=500 documents. During this time the system saw additional developments and significant improvements: the most important innovative step being the automatic document processing. This has been completely reworked, to minimize staff-machine interaction, to increase processing speed and to further simplify the overall document handling. This improved system has been running practically without any problems for several months. Methods: While reworking the automatic document processing, we have developed algorithms that allow us to transfer documents with varying type, within a single scanning procedure, into our departmental system. The system identifies and corrects for any arbitrary order or rotation of scanned pages. Finally, after the transfer into the departmental system, all documents are in the correct order and they are automatically linked to the respective patient record. Results: According to our surveys, the error rate of the system, as in the previous version, is 0%. Compared to manual scanning and mapping of documents, we can quantify a 30-fold increase in the processing speed. In spite of these additional and elaborate processes, code optimizations yielded a processing speed increase of 20%. Pre-sorting of the documents (e.g., medical reports, or documents of informed consents) can be completely dispensed with the automated correction for jumbled documents or document rotations. In this manner 25,000 documents are automatically processed each year in the Department of Radiation Oncology at the University of Freiburg. Conclusion: With the methods presented in this study, and some additional bug fixes, and small improvements, automatic document processing of our departmental system was significantly improved without compromising the error rate. Keywords: Clinic management, documents, workflow, optimisation, efficiency, automation, Mosaiq, oncology informatics

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10

Bratarchuk, T. V., and I. V. Milkina. "Development of electronic document management system in tax authorities." E-Management 3, no. 4 (March 16, 2021): 37–48. http://dx.doi.org/10.26425/2658-3445-2020-3-4-37-48.

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Currently, an electronic document management system has been widely implemented in the practice of tax authorities, which allows you to reduce time and labor costs for processing and preparing documents; to provide operational services to the population; to ensure the availability and openness of information to the public about the activities of tax authorities, as well as services provided by tax authorities; to reduce the cost of interaction between the population and tax authorities. However, despite the automation of office work, a number of unresolved problems remains in the field of document management of tax authorities.The relevance of this study is that the main problems of the tax authorities are a large number of routine manual operations performed by employees, as well as a large volume of incoming documents that are received by the tax authorities. The creation of documents, as well as their storage, transmission and search for such documents require significant labor, time and financial costs. That is why recently tax inspections have been working on a comprehensive automation of the inspection’s activities by introducing a system for processing and accounting documents, which will allow you after a while to abandon documents and information presented on paper.The study analyses the electronic document management systems used in the practice of public administration, describes the advantages and disadvantages of each system. The paper also analyses the features of the document management process in the tax authorities. Based on the conducted research, the authors propose the introduction of a modern domestic system built on the “Logic of SED”-platform. This system is aimed at improving the efficiency of work in various areas of joint activity of employees of the organization in terms of automation of project document flow and the possibility of collective work.

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Zolkin, A. L., and V. S. Tormozov. "Principles for the construction and implementation of an integrated electronic document management system." Herald of Dagestan State Technical University. Technical Sciences 49, no. 1 (May 20, 2022): 41–48. http://dx.doi.org/10.21822/2073-6185-2022-49-1-41-48.

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Objective. Formulate the general principles for the construction and operation of an integrated electronic document management system, as well as list the possibilities of document management automation.Method. The article is based on methods of working with electronic documents, methods of searching, processing and storing information, methods of automating various office functions.Result. The potential advantages of electronic document management systems are identified, which are the improvement of documentary support for intra-organizational and external communications in order to improve the regulation and coordination of operational activities, mutual agreement and adjustment of management decisions.Conclusion. The widespread use of electronic document management systems will make it possible to distribute their functional content as an information environment for management, control and collective interaction. There are specifics of electronic documents, especially in terms of legal force, validity, storage methods, use of open forms and recording standards for the exchange of electronic documents. At the same time, the legal justification for certifying the authenticity of electronic documents using an electronic digital signature or using a system of contracts between participants in an electronic exchange is of great importance. Electronic documents have a physical and logical structure that do not coincide with previous ideas about a document as a rigid, unchanging structure of information and its carrier.

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12

Sorina, E. I. "Electronic document management system – E-invoicing." Science Almanac, no. 5 (2015): 51–57. http://dx.doi.org/10.17117/na.2015.05.051.

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13

Kodmelwar, Prof M. K. "Document Management System with Enhanced Security." IOSR Journal of Computer Engineering 1, no. 2 (2012): 18–23. http://dx.doi.org/10.9790/0661-0121823.

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14

Mikheev, M. A., and P. Y. Yakimov. "Development of the documents comparison module for an electronic document management system." Information Technology and Nanotechnology, no. 2416 (2019): 527–33. http://dx.doi.org/10.18287/1613-0073-2019-2416-527-533.

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The article is devoted to solving the problem of document versions comparison in electronic document management systems. Systems-analogues were considered, the process of comparing text documents was studied. In order to recognize the text on the scanned image, the technology of optical character recognition and its implementation — Tesseract library were chosen. The Myers algorithm is applied to compare received texts. The software implementation of the text document comparison module was implemented using the solutions described above.

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15

Song, Wei, Wei Zhang, Xiao Hong Wang, and Chao Hai Shi. "Discussion Based on Document Management System of Chemical Pump of Sinopec." Applied Mechanics and Materials 411-414 (September 2013): 215–18. http://dx.doi.org/10.4028/www.scientific.net/amm.411-414.215.

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To solve the problems of manual management difficulty of chemical pump document in Sinopec Hubei Chemical Fertilizer Plant, a chemical pump document electronic management was developed based on PDM. Combined with the actual situation of the plant, the feasibility of the use of PDM in the Chemical pump documents management was analyzed in both necessity and possibility. Sinopec Chemical pump documents management system based on PDM was discussed in rights management, control management of documents and integration of designing software.

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16

Melnychenko, D. "MODERN FEATURES OF IMPLEMENTATION INFORMATION CONTROL SYSTEM DOCUMENTS IN MEDICAL INSTITUTIONS." Market economy: modern management theory and practice 20, no. 1(47) (April 1, 2021): 185–205. http://dx.doi.org/10.18524/2413-9998.2021.1(47).227016.

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The relationship between the quality management system in a medical institution and the use of document management information systems are considered. The distinctive features of the document management system, typical for modern Ukrainian institutions, are given. The analysis of ISO standards dedicated to document management is carried out and ways of their fuller use in domestic practice are shown. The consequences of the implementation of an information document management system in a medical institution are investigated. The need for informational support of management changes in a medical institution is shown on the example of improving the process of building a quality management system. It also shows the need for joint consideration of the processes of the quality management system and their support with the help of identification document management systems. The main provisions of the technique are given, which clearly define the importance of documents in the activities of a medical institution, as well as the use of the basic principles of corporate culture in the life of an organization.

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17

Pyatigorskaya, N. V., V. V. Beregovykh, Zh I. Aladysheva, Vasiliy V. Belyaev, A. P. Meshkovskii, and A. M. Pyatigorskii. "AUTOMATED DOCUMENT MANAGEMENT SYSTEM OF PHARMACEUTICAL MANUFACTURER’S QUALITY MANAGEMENT SYSTEM IN ACCORDANCE WITH REQUIREMENTS OF GMP." Annals of the Russian academy of medical sciences 72, no. 2 (April 25, 2017): 126–33. http://dx.doi.org/10.15690/vramn808.

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Drugs must be produced in compliance with good manufacturing practice rules approved by an authorized federal agency. Pharmaceutical Quality System is a global requirement for development and production processes for pharmaceutical products. The article describes a variant of automated document management system of pharmaceutical manufacturer’s quality management system in accordance with current requirements of GMP. The peculiarity of the proposed system is the focuses on pharmaceutical production taking into account the characteristics and requirements for the pharmaceutical products production. All documents which are supposed to be used within the system are grouped into the four blocks: normative legal acts, core manufacturer standards according to GMP, regulatory documents, and register documents.

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18

Pesovic, Dragoslav, Milan Vidakovic, Mirjana Ivanovic, Zoran Budimac, and Jovana Vidakovic. "Usage of agents in document management." Computer Science and Information Systems 8, no. 1 (2011): 193–210. http://dx.doi.org/10.2298/csis090608019p.

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EXtensible Java-based Agent Framework (XJAF) is a pluggable architecture of the hierarchical intelligent agents system with communication based on KQML. Workers, Inc. is a workflow management system implemented using mobile agents. It is especially suited for highly distributed and heterogeneous environments. The application of the above-mentioned systems will be considered in the area of Document Management Systems.

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19

Sirajudeen, Mohamed, and R. Anitha. "Forgery document detection in information management system using cognitive techniques." Journal of Intelligent & Fuzzy Systems 39, no. 6 (December 4, 2020): 8057–68. http://dx.doi.org/10.3233/jifs-189128.

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Manually verifying the authenticity of the physical documents (personal identity card, certificates, passports, legal documents) increases the administrative overhead and takes a lot of time. Later image processing techniques were used. But most of the image processing based forgery document detection methods are less accurate. To improve the accuracy, this paper proposes an automatic document verification model using Convolutional Neural Networks (CNN). Furthermore, we use Optical Character Recognition (OCR) and Linear Binary Pattern (LBP) to extract the textual information and regional edges from the documents. Later, Oriented fast and Rotated Brief (ORB) is used to extract the images from the scanned documents. To train the CNN, MIDV-500 dataset of 256 Azerbaijani passport images, each with the size of 1040*744 pixels is taken. The proposed CNN model uses sliding window operations layers to evaluate the authenticity. The proposed model analyzes both the textual authenticity and image (seal, stamp and hologram) authenticity of the scanned document. The experimental analysis is carried out on the TensorFlow using python programming language. The results derived from the proposed CNN based forgery detection model is compared with existing models and the results are promising to implement on the real time applications

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20

Cheng, Wen Zhi, Yi Yang, Liao Zhang, and Lian Li. "Optimization for Web-Based Online Document Management." Advanced Materials Research 756-759 (September 2013): 1135–40. http://dx.doi.org/10.4028/www.scientific.net/amr.756-759.1135.

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In this paper, we construct a web-based document life-cycle management model. The model manages documents which consist of the institute library from their creation to the archive state. For an online office system, we aim at solving three issues: network delay, version storage problems and deletion strategy. To solve network delay, we propose both local and online document synchronized editing model. In addition, we combine the longest recursive chain with recursive chain time to optimize the system response time. In order to optimize documents to be deleted, we propose a two-step optimized method. In the performance test, the effectiveness of the method is confirmed to solve the issues of documents management.

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Zybin, Dmitry, Andrey Kalach, А. А. Rogonova, Alexander Bashkatov, and Maria Klementeva. "Structural and parametric synthesis of a document management system." Modern Innovations, Systems and Technologies 1, no. 4 (December 30, 2021): 24–30. http://dx.doi.org/10.47813/2782-2818-2021-1-4-24-30.

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The structures representing the document flow processes in an organization are considered by synthesizing them from the simplest structures. Presented in the form of graphs the processes of movement of documents become formalized and unambiguously defined. Using classification of typical structures of information flows and available mathematical model of management system, it is possible to formalize processes of movement of documents and their interaction in the form of management model, and also to make technical specification for development of information system and finished formalized statement of the problem of structure-parametric synthesis

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Ding, Jun Mei, Tian Rui Zhang, Sha Wang, and Wan Shan Wang. "Electronic Document Management System Oriented Collaborative Design." Applied Mechanics and Materials 44-47 (December 2010): 2036–39. http://dx.doi.org/10.4028/www.scientific.net/amm.44-47.2036.

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According to the practical requirements of collaboration and document management in enterprises, the paper presents the methods of products of electronic document management, automation and networking to ensure product data integrity, unity, sharing and security, and does the research on key points of architecture, version management and electronic countersignature of collaborative design oriented document management. Besides, based on the theoretical study, a prototype system of collaborative design oriented electronic document management is developed. The operated results of the system verify the correctness of theoretical research and technical feasibility.

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23

Kim, Jong-Tae, Dong-Keun Kim, and Seung-Ryol Maeng. "Document Management Monitoring System in P2P Environment." Journal of the Korea Academia-Industrial cooperation Society 14, no. 3 (March 31, 2013): 1402–8. http://dx.doi.org/10.5762/kais.2013.14.3.1402.

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Осідач, Андрій Олегович. "Development of the document management system architecture." Technology audit and production reserves 6, no. 3(20) (December 23, 2014): 9. http://dx.doi.org/10.15587/2312-8372.2014.29990.

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Yao, Yin-Ho, Amy J. C. Trappey, and Pei-Shun Ho. "XML-based ISO9000 electronic document management system." Robotics and Computer-Integrated Manufacturing 19, no. 4 (August 2003): 355–70. http://dx.doi.org/10.1016/s0736-5845(03)00003-6.

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Shiraishi, Yoh, Masatoshi Arikawa, Takeshi Sagara, and Yasushi Asami. "Spatial Document Management System for Ubiquitous Mapping." International Journal of Urban Sciences 10, no. 2 (October 2006): 106–14. http://dx.doi.org/10.1080/12265934.2006.9693595.

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Suhartono, Derwin, Erwin Setiawan, and Djon Irwanto. "Electronic Document Management Using Inverted Files System." EPJ Web of Conferences 68 (2014): 00004. http://dx.doi.org/10.1051/epjconf/20146800004.

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Jamaluddin, Jamaluddin, Nur Aeni Hidayah, and Nidaul Hasanati. "Rancang Bangun Revolving Fund Document Management System." Applied Information System and Management (AISM) 1, no. 2 (October 30, 2018): 126–31. http://dx.doi.org/10.15408/aism.v1i2.20110.

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Document Management System (DMS) adalah sistem berbasis komputer yang menyediakan penyimpanan berbasis web yang dapat diakses di berbagai tempat. DMS dapat mengurangi resiko kehilangan dokumen, memangkas biaya pengarsipan dokumen fisik dan dapat dicetak kembali. Universitas Islam Negeri (UIN) Syarif Hidayatullah Jakarta memiliki proses Ganti Uang Persediaan (GUP) yaitu mekanisme penggantian Uang Persediaan (UP) yang diberikan pada awal tahun anggaran, proses ini melibatkan banyak berkas penting dan seluruh fakultas. Oleh karena itu, DMS mencoba mendukung proses bisnis GUP ini dengan menyediakan media koordinasi antar unit dalam mengelola berkas maupun dokumen elektronik secara online untuk meminimalisir kecelakaan ataupun hilangnya berkas. Metode pengembangan sistem yang digunakan adalah Scrum dengan Unified Modeling Language (UML) sebagai tools perancangan sistem. Sistem dibangun menggunakan PHP dan MySQL. Mengacu dari hasil wawancara kepada Bapak Ady Cahyadi selaku Sekretaris SPI dan Bapak Rezky Mehta Setiadi sebagai Koor Divisi Kepatuhan dan Keuangan SPI, output berupa Revolving Fund Document Management System berbasis web ini mendukung pengelolaan dokumen, pengecekan proses dokumen dan koordinasi secara online pada proses GUP tingkat fakultas di UIN Jakarta.

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Atal, Christina, Mark Angala, Flordeliza R. Fernandez, and Charvin Kelsey Lacsina. "Electronic Document Flow Monitoring And Control System Using Document Structure Analysis." ECS Transactions 107, no. 1 (April 24, 2022): 20169–92. http://dx.doi.org/10.1149/10701.20169ecst.

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We reside in the community that produce enormous amount of information. The magnitude of digitation in document is about transforming its movement into paperless form. The electronic document is secure with digital signature that bind with approval accepted by authorities and members of the organization. The evolving digitization use the document structure algorithm to add value tailored its services to develop as solution that improve that document flow of one university in Manila. The electronic document has the structure that can be partitioned in an order level and hierarchy pf physical elements and use the indexing to manage the document information. Documents are the most important source of knowledge and experience for any institution. Today, universities produce and use many documents in several types. These documents are paper or digital trails generated to coordinate and cooperate. Producing, sharing, copying, and archiving documents in a specific and strict document format. These documents are also needed for future decision-making based on analytics over historic data. Document Management System is a process or activity that starts from the making, receiving, collecting, organizing, controlling, maintaining, and storing. With this research, the documents from the creation, distribution, approval, modification, accessibility, recovery, storage, the printing of copies are controlled in one place. The system was developed to manage and create a centralized repository of documents. These documents can be retrieved and can be tracked online at anytime and anywhere.

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Wang, Rui Ping, and Gao Fei Sun. "A Novel Document Services Framework for Multi Process Site Based on SOA." Advanced Materials Research 760-762 (September 2013): 1237–40. http://dx.doi.org/10.4028/www.scientific.net/amr.760-762.1237.

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In most document management system, all documents are stored in center database server. Actually in daily work, documents uploaded is always need to be stored in the client where the business processes is dealing accordance with the requirements ,but management information system and OA system can not solve this problem. This paper presents a novel framework which integrated the SOA Service of storage to client so called multi process site, to meet the document management requirements that different document processing unit requires document storage is distribution, but the business processes requires centralized.

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Кунченко-Харченко, Валентина Іванівна. "The mathematical model of search document image in the document management system." ScienceRise 12, no. 2 (17) (December 20, 2015): 22. http://dx.doi.org/10.15587/2313-8416.2015.56345.

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32

Ivanov, N. A., and N. A. Kashevarova. "Analysis of the use of the electronic document management system in federal executive authorities." Vestnik Universiteta, no. 7 (September 9, 2021): 43–51. http://dx.doi.org/10.26425/1816-4277-2021-7-43-51.

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The electronic document management system is one of the most popular products for implementation at various enterprises in various industries, ranging from heavy industry to state organizations and federal authorities. Document flow in many companies is carried out on paper, and this, in turn, causes great difficulties in processing, storing and executing documents. Paper archives occupy hundreds of square meters of storage space, and if necessary, it is very difficult to find the right document among a large amount of waste paper. In this regard, many companies begin to review their activities and move away from paper document management to electronic

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33

Hwang, Sang-Hyun, Seon-Kyung Jung, Soo-Jin Kang, Hyo Soung Cha, Seung Hyun Chung, and Do-Hoon Lee. "Development of a Document Management System for the Standardization of Clinical Laboratory Documents." Annals of Laboratory Medicine 33, no. 6 (November 1, 2013): 441–48. http://dx.doi.org/10.3343/alm.2013.33.6.441.

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34

Krasnyansky, M. N., and A. D. Obukhov. "The Method of Classification and Management of Documents in Electronic Document Management System of Academic Institutions." Voprosy sovremennoj nauki i praktiki. Universitet imeni V.I. Vernadskogo, no. 2(68) (2018): 203–16. http://dx.doi.org/10.17277/voprosy.2018.02.pp.203-216.

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35

Afrizal, Wahyu, Muharman Lubis, and Ahmad Musnansyah. "Design Approach in Document Management System: The Development of EZDESK Dashboard." MATEC Web of Conferences 348 (2021): 01006. http://dx.doi.org/10.1051/matecconf/202134801006.

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Document Management System is a concept of planning and managing a document in various activities simultaneously, which one of common activity is publication from before the conference starts to after the conference finished. Pre-conference activities include the process of registering a conference, the admin process of verifying the registered conference, until the conference has been published. In this case, user experience (UX) orientation and paradigm was investigated through the simplified RMS (Recognize, Materialize and Scrutinize) design approach by generating the prototype with the usability criteria and aspects to comply with the user demand as the critical factors and trigger for comprehensive execution. The EzDesk application is an application designed to assist users in registering conferences and verifying conference registration documents. There are 2 actors, primarily in this module, which are chair as the conference organizer and the admin plays a role in conference verification. To verify a conference to be held, the admin must check the required documents for holding a conference. After going through the verification stage, a conference can be distributed via visualization on the main page of document management system application.

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Febriani, Ochi Marshella, Tri Wahyuni, and Suhendro Yusuf. "DESIGN OF WEBSITE-BASED INFORMATION SYSTEM FOR EDOCUMENT ADMINISTRASI IN THE COMMUNITY SERVICE UNIT (A Case Study at Rajabasa District)." INTERNATIONAL JOURNAL OF COMPUTERS & TECHNOLOGY 16, no. 7 (November 1, 2017): 7010–20. http://dx.doi.org/10.24297/ijct.v16i7.6396.

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District office is one of the government agencies. This office certainly produces documents in every administrative process and policy. The document management provides a good solution for each document in order to be accessed and used by users. The improper document management causes difficulty to find the needed documents. Moreover, the document is very difficult to access because it is only kept by certain people for various reasons. Besides, the document is also public rights that should be accessed by many people. An Act number14 in 2008 on Public Information Disclosure indicates that the document is a certain entity to reduce a public dispute so that it is mandatory matter that must be done. Under this condition, it is expected that the document must be stored in the websitebased application to allow all parties to easily access the document stored.

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Amato, Flora, Antonino Mazzeo, Antonio Penta, and Antonio Picariello. "A semantic document management system for legal applications." International Journal of Web and Grid Services 4, no. 3 (2008): 251. http://dx.doi.org/10.1504/ijwgs.2008.021492.

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Haryanti, Tining, and Winarno. "Document Management System and Reminder using SMS Gateway." IOP Conference Series: Earth and Environmental Science 469 (April 24, 2020): 012088. http://dx.doi.org/10.1088/1755-1315/469/1/012088.

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Knight, A. C., and E. D. Williams. "96. A document management system for nuclear medicine." Nuclear Medicine Communications 17, no. 4 (April 1996): 284. http://dx.doi.org/10.1097/00006231-199604000-00098.

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Astanaliev, Elmurod Tursunaliogli. "Analysis and classification of electronic document management system." ASIAN JOURNAL OF MULTIDIMENSIONAL RESEARCH 10, no. 4 (2021): 588–93. http://dx.doi.org/10.5958/2278-4853.2021.00288.3.

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Li, Kai, Yong Wang, Mei Lin Liu, Xue Zhong Wei, Xiang Xin Liu, and Lan Li. "Design and Implementation of the Critical Functions in IETM System." Advanced Materials Research 756-759 (September 2013): 2379–85. http://dx.doi.org/10.4028/www.scientific.net/amr.756-759.2379.

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ETM system is a complex product information management system based on JSP and MySQL. It contains three subsystems: product management system, material management system and IETM making system. This paper first introduces the IETM system, then focuses on the key techniques involved in the management process including product information management, the association between a product and its sub-products, the product tree caused by a damaged product, the product tree used to find the cause of failure, the performance table management, the conversion technology from product information data to a S10000D document, the conversion technology from S1000D documents to a Word document and the word name repetitive judgment.

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Vesely, Martin, Thomas Baron, Jean-Yves Le Meur, and Tibor Simko. "CERN document server: Document management system for grey literature in a networked environment." Publishing Research Quarterly 20, no. 1 (March 2004): 77–83. http://dx.doi.org/10.1007/bf02910863.

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Zhutyaeva, S. A., and T. A. Lysova. "Trends in the Development of Electronic Document Management: Prospects, Problems, Opportunities." Economics and Management 27, no. 12 (December 26, 2021): 963–70. http://dx.doi.org/10.35854/1998-1627-2021-12-963-970.

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Aim. The presented study aims to determine the role and place of electronic document management in the corporate system of Russian enterprises, outlining the prospects for its development.Tasks. The authors examine the legislative acts of the Russian Federation on the prospects for the implementation of electronic document management; assess the impact of the pandemic on the digitalization of document management; analyze the business costs of paper document management; identify the advantages of using electronic document management and promising technologies in document processing.Methods. This study uses theoretical and empirical research methods. The dialectic method is used to determine the role, significance, and legal status of electronic document management. Through a logical approach, the essence of such concepts as 'electronic document' and 'electronic document management' is identified.Results. The study presents directions for the development of electronic document management using blockchain technology, which will improve workflows by processing, sorting, exchanging data and documents protected from unauthorized access, and artificial intelligence, which can help organizations process documents faster by simplifying operational procedures. Obstacles that prevent companies from actively using electronic document management are identified. These include additional investment, time costs, and reorganization of management. The volume of innovative services is analyzed by the type of economic activity, and the costs of creating, storing, and processing paper documents are considered.Conclusions. Recent trends in legislation indicate the government's firm commitment to the speedy introduction of electronic document management in Russia. Its use frees up a lot of resources, including time, labor, and finances. The 2020 pandemic has emphasized the importance of digitalizing business processes to ensure their continuity in unforeseen situations. Integrated into the automation of work processes, blockchain technology will ensure the protection of information from unauthorized tampering. Artificial intelligence will open up new opportunities for processing electronic documents.

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Istratova, Evgeniya E., and Dmitry N. Dostovalov. "Development of a data mining subsystem for the citeck electronic document management system." Analysis and data processing systems, no. 3 (September 30, 2021): 115–28. http://dx.doi.org/10.17212/2782-2001-2021-3-115-128.

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An urgent task in the implementation of electronic document management systems (EDMS) is to expand their functionality through personalization and taking into account individual characteristics of the organization. The article deals with expanding the functionality of EDMS by designing a subsystem for data mining. As part of the study, the principles of formalizing the processes of processing incoming correspondence and organizational and administrative documents, methods of collecting and analyzing data on the work of users with various types of documents through the use of artificial neural networks and a comprehensive assessment of improving the efficiency of the EDMS of an educational institution were studied. Quantitative characteristics that directly affect the process of monitoring the execution of orders have been determined. This is the time spent for creation of the document and execution completeness of the document. A mathematical model of the process of creating documents based on data from the EDMS has been developed. Regression coefficients have been calculated. Analytical dependences of the quality of the developed documents on the time of their execution and volume have been obtained. The scientific novelty of the research lies in the development of an algorithm and software for automating the collection and analysis of data through the use of neural networks in the EDMS. The main scientific results include formalized criteria for documents and stages of their development, the algorithm of the mining subsystem, the developed software for the EDMS of the Lyceum. The results obtained made it possible to identify the types of documents and the stages of their development that are most demanding on the resources necessary for their implementation, which can later be used to find ways to optimally organize work on the preparation of documents of various types.

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Andreev, D. P., A. V. Kozlovich, S. S. Andreev, and I. G. Rakov. "Experience of Practical Application of the Automated Information System «Document Management of Scientific and Technical Product Deliveries»." Bulletin of the Scientific Centre for Expert Evaluation of Medicinal Products 9, no. 2 (June 5, 2019): 118–22. http://dx.doi.org/10.30895/1991-2919-2019-9-2-118-122.

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The production of scientific and technical products is one of the most promising areas in terms of implementation of automation systems. The information system «Document management of scientific and technical product deliveries» is a set of unique resources that provides each of the participants with the opportunity to operate a single database of electronic documents and data in accordance with their respective access rights. The aim of the study was to assess the experience of practical application of the automated information system «Document management of scientific and technical product deliveries» and its role in the optimisation of the organisation’s activities. The article discusses the main results of the information system application for data storage and data management enabling the marketing of scientific and technical products. The paper provides a general assessment of how the software product helps meet the requirements for monitoring the production timeframe, automate the drafting and approval of work-related and financial documentation. It describes the process of electronic document exchange using the capabilities of CALS/PLM technologies. The paper illustrates the need to use the automated document flow for production and marketing of samples of pathogenic microorganism strains, certified reference standards for commercial enterprises, non-periodical publications. It outlines the prospects for further optimisation of channels of communication with external customers, and electronic exchange of documents. The benefits from the use of this system help reduce the time spent by managers and employees on the compilation of packages of documents and on the preparation of applications — by automating routine manipulations in processing incoming information and documents received as annexes to applications and requests. This information system was analysed to illustrate the benefits of digital technologies.

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Павлюченко, Татьяна, Tatyana Pavlyuchenko, Ирина Калюгина, and Irina Kalyugina. "Organization of Electronic Document Management for Receivables Management." Bulletin of Kemerovo State University. Series: Political, Sociological and Economic sciences 2018, no. 4 (January 14, 2019): 107–12. http://dx.doi.org/10.21603/2500-3372-2018-4-107-112.

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The priority goal of most companies in the process of formation of financial data on the availability and movement of accounts receivable is to reduce its time with no loss of quality. The goal can be achieved by the optimization of business processes. One of its directions can be electronic document management. The introduction of electronic document management will significantly reduce the processing of contracts, while ensuring acceptable completeness and reliability of information. An automatically generated daily report makes it possible to control receivables and respond to overdue debts. The article considers the process of implementation of the electronic document management system and emphasizes the effectiveness and feasibility of its use in the preparation of information on debtors accounts. One of the key circumstances is that after successful completion of all stages of automation, the implemented system should be constantly refined and improved. This is a major factor in the successful use of electronic document management for receivables management.

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Kovaleva, O. V. "Main problems of implementation of electronic document management system." Informacionno-technologicheskij vestnik, no. 2 (July 30, 2018): 68–91. http://dx.doi.org/10.21499/2409-1650-2018-2-68-91.

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The article deals with the basic concepts of electronic document management, their regulations with legal norms to ensure the official reliability of the document. The objective difficulties, which the organization may encounter when introducing the system of electronic document management into its system of business processes, include: economic, technical, managerial, organizational and so-called «human factor». The ways of their solution are suggested.

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Tsai, Chih-Fong, Shih-Wen Ke, Kenneth McGarry, and Ming-Yi Lin. "LocalContent: a personal scientific document retrieval system." Electronic Library 33, no. 3 (June 1, 2015): 373–85. http://dx.doi.org/10.1108/el-08-2013-0148.

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Purpose – The purpose of this paper is to introduce a novel personal scientific document retrieval system. The most common approach taken for the storage of personal documents is to construct a hierarchical folder structure. Most users prefer searching for documents by manually traversing their organizational hierarchy until reaching the location where the target item is stored, then locating the specific documents within its directory or folder. However, this is very time-consuming, especially when the number of personal scientific documents is very large. Unfortunately, related personal information management (PIM) systems, which provide solutions for managing various types of personal information, have thus far made little progress at managing personal scientific documents. Design/methodology/approach – In this paper, we introduce the design of a personal scientific document retrieval system, namely, LocalContent. It is composed of database indexing and retrieval stages. During indexing, term feature extraction from scientific documents is performed by the natural language processing technique. The extracted terms are stored in the inverted index for later retrieval. For retrieval, a graphical user interface is provided by LocalContent, which allows users to search their personal scientific documents. Findings – The evaluation results based on 20 different personal archives taken from 20 graduate students show that LocalContent is simple to use and can facilitate the search for relevant scientific documents. Moreover, these users were willing to have a system which provides specialized search functions like LocalContent to explore their personal scientific documents in the future. Originality/value – LocalContent is a novel scientific document retrieval system and provides several particular functions of LocalContent including displaying the content summary of the query term frequency in each specific section of the retrieved documents, querying by local section specification and providing a number of recommended keywords related to the query terms.

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López Martínez, Javier. "Free software for digitalization and management of electronic documents at official entities." Sistemas y Telemática 15, no. 40 (April 5, 2017): 69–87. http://dx.doi.org/10.18046/syt.v15i40.2392.

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Taking into account the current regulations in Colombia about document management and best practices, a technological solution for digitization and document management in public sector entities was designed, following the Research Applied method. The solution includes the integration of two Web systems focused on free software. The first one, called FuidXel, is a development in PHP language, original of the present project, that includes a tool next to the client for digitization, and a Web application, next to the server, for the conformation of the document, that consists on libraries of tools for the treatment of images and PDF files. The second system is an enterprise content manager for managing electronic documents, called Alfresco. FuidXel integrates with Alfresco through CMIS protocol for the sending of PDF documents, made up of the product images of the digitization and management, information and traceability metadata.

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Liao, Wenzhe. "Application of Hadoop in the Document Storage Management System for Telecommunication Enterprise." International Journal of Interdisciplinary Telecommunications and Networking 8, no. 2 (April 2016): 58–68. http://dx.doi.org/10.4018/ijitn.2016040106.

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In view of the information management processor a telecommunication enterprise, how to properly store electronic documents is a challenge. This paper presents the design of a document storage management system based on Hadoop, which uses the distributed file system HDFS and the distributed database HBase, to achieve efficient access to electronic office documents in a steel structure enterprise. This paper also describes an automatic small files merge method using HBase, which simplifies the process of artificial periodic joining of small files, resulting in improved system efficiency.

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