Archival document: how to cite in Vancouver Style?

Create a spot-on reference in Vancouver

Select a source type:

General rules

In accordance with the requirements of Vancouver Style, the following template should be used for referencing an archival document:

Author(s). Document title. Date of document. Located at: Name of Archive, City; Document location.


  • In the Document location element, specify the data for identifying the document in the archive: collection title and number, file, folder, etc. Give such details separated by commas.
  • If the city is not well-known, add the country separated by a comma.
  • For personal communication such as letters, Vancouver Style requires adding the connection phrase ‘Letter to:’ before the title of the document.

For an archival document available online, use the following bibliographic reference template:

Author(s). Document title [Internet]. Date of document [cited date cited]. Located at: Name of Archive, City; Document location. Available from: URL

Examples in a list of references

Duff JG. New Brunswick Pharmaceutical Society license. 1926. Located at: Dalhousie University Archives, Halifax, NS; J. Gordon Duff fonds, MS-13-82, Box 19, Folder 26.

Truman HS. Letter to: Ben Turoff [Internet]. 1949 Apr 12 [cited 2021 Jun 29]. Located at: John F. Kennedy Library, Boston, MA; President's Secretary's Files (Truman Administration), 1945 - 1960, Series: Personal Files, 1945 - 1953, National Archives Identifier: 201512. Available from:

Other citation styles: